Office Coordinator/Receptionist - NAC Architecture - Seattle, WA

NAC Architecture is seeking a highly motivated, team oriented Office Coordinator to join our team in the Spokane office. As the Office Coordinator you will be the first point of contact for visitors that include clients, consultants, vendors, delivery service providers, and more. Along with receiving visitors, this position provides general office support with a variety of clerical activities and related tasks.

Key Responsibilities

• Answer/direct all incoming phone calls and greet all office visitors professionally and courteously.


• Keeps contact data base up to date.


• Assists in the ordering, receiving, stocking and distribution of office supplies.


• Edits and formats project manuals/technical specifications.


• Receives sorts and forwards incoming mail. Maintains and routes publications.


• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)


• Facilitates mail, fax and delivery of invoices, drawings, packages for architectural projects.


• Monitors and facilitates office maintenance as needed.


• Creates and distributes weekly time reports to managing Principals assuring that all time sheets have been completed.


• Other related clerical duties such as photocopying, faxing, filing and collating.


• Provides administrative support to departments as needed.


• Special projects as needed.

Skills and Competencies

• Effective interpersonal communication skills, both oral and written.


• Demonstrates trust and reliability.


• Able to maintain a professional presence and demeanour that is reflective of an office environment.


• Must be perceptive with the ability to communicate professionally relating to individuals at all levels within the firm.


• Knowledge of general office procedures and equipment.


• Strong organizational skills, ability to effectively and successfully compete multiple projects simultaneously with attention to detail.


• Ability to work independently and with minimal supervision.


• Demonstrates ability to complete tasks in an orderly and efficient manner.


• Proficient in Microsoft office software applications, including Word, Excel, PowerPoint.

Qualifications and Experience

• 3-5 Years of administrative experience, preferably in a professional services environment.


• High School Diploma or equivalent, Associates Degree or higher preferred.

Job Type: Full-time

Required experience:

• minimum of 3 years administrative/reception experience: 3 years

Required education:

• High school or equivalent